The essential Airbnb inventory checklist – A must-have for every host

As an Airbnb host, you want your guests to feel at home. A big part of creating that experience is ensuring your rental is fully stocked with all the essentials they might need. Whether you’re hosting a quick weekend stay or a long-term booking, having an Airbnb inventory checklist is key to staying organized and avoiding those last-minute panics.

Why You Need an Airbnb Inventory Checklist

An Airbnb inventory checklist is your roadmap to making sure your property is always ready for guests. It helps you stay on top of what you need to buy, restock, or replace. More importantly, it ensures your guests have everything they need for a comfortable stay, which leads to happier reviews and repeat bookings.

When you’re managing multiple bookings, it’s easy to overlook the little things – like extra toilet paper or fresh towels. But those little things can make or break the guest experience. A well-planned checklist means nothing gets missed, and your property remains in top-notch condition, every time.

The Basics of an Airbnb Inventory Checklist

Every Airbnb property is different, but there are some universal essentials you should always have. These are the core items that help guests feel at ease and ensure their stay goes smoothly.

1. Cleaning Supplies

Guests expect a clean home when they arrive, but they also like to clean up after themselves, especially if they’re staying for several days. Your checklist should include:

• All-purpose cleaner

• Disinfectant wipes

• Brush and dustpan

• Bin bags

• Sponges

• Dish soap/liquid

• Laundry detergent

2. Toiletries

Toiletries are non-negotiable. Even if guests bring their own, it’s always good to have extras on hand. Include:

• Hand soap

• Shampoo and conditioner

• Body wash

• Toilet paper (make sure there’s more than enough!)

• Towels (both hand towels and bath towels)

• Hairdryer

3. Bedroom Necessities

A good night’s sleep is essential to a great stay. Make sure your Airbnb inventory checklist covers:

• Fresh sheets (ideally 2 sets per bed)

• Pillows with pillowcases

• Mattress protector

• Extra blankets

• Alarm clock (some guests still love a good old-fashioned clock!)

4. Kitchen Essentials

A well-stocked kitchen is a huge perk for guests who like to cook. Your kitchen inventory checklist should have:

• Pots and pans

• Cutlery and crockery (plates, bowls, mugs, glasses)

• Cooking utensils (spatula, ladle, tongs)

• Sharp knives and a cutting board

• Microwave

• Toaster

• Coffee maker (and some coffee!)

• Kettle

• Basic items like salt, pepper, and oil

5. Living Room Comforts

After a long day of exploring, guests want to relax. Make sure your living room has:

• Comfortable seating

• TV with streaming services (Netflix, Amazon Prime)

• Books and magazines

• Board games or playing cards

• Throw blankets and cushions

Creating an Airbnb Inventory Checklist Template

Now that we’ve covered the essentials, how can you make this process as smooth as possible? Creating an Airbnb inventory checklist template is the way to go. This template becomes your go-to list every time you prepare your property for new guests.

Here’s what you should include in your Airbnb inventory checklist template:

• Item Name

• Quantity (How many of each item do you have? How many do you need?)

• Condition (Is it new, used, or needs replacing?)

• Last Restocked (When was the last time you restocked or replaced this item?)

By updating this template after each stay or at regular intervals, you’ll have a real-time overview of what’s running low or what’s in perfect condition.

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Customizing Your Checklist Based on Seasonality

Depending on the time of year, the needs of your guests might change. Customizing your Airbnb inventory checklist based on seasonality will show your guests you’ve gone the extra mile to make their stay even more special.

For Summer Stays:

• Sunscreen

• Beach towels

• Fans or air conditioning (don’t forget to maintain these!)

For Winter Stays:

• Extra blankets

• Space heaters or a working fireplace

• Hot chocolate or tea

This small attention to detail will improve the overall guest experience and might even be the difference between a four-star and a five-star review!

Staying Stocked: Airbnb Inventory Management Tips

Running out of essentials is every host’s nightmare. But with a little planning, you can avoid that scenario entirely. Here are some practical tips for staying on top of your inventory:

• Bulk Buy: For items like toilet paper, soap, and cleaning supplies, buying in bulk is usually cheaper and more convenient. Keep these in a designated storage area, so you can easily grab what you need when preparing for the next guest.
• Automate Your Inventory: Consider using an inventory management tool (or even a simple spreadsheet) to track what’s low and needs replenishing. Apps like Changeover make it easier by automating your cleaning and stocking schedule.
• Set Reminders: If you’re managing multiple properties, set reminders to check your inventory after every few guests. It’s easy to overlook things when you’re juggling multiple tasks, so a reminder system will help keep you on track.

Avoid Over-Stuffing: Less is More

While it’s essential to have everything a guest might need, it’s also important not to overwhelm them with clutter. A minimalist approach to stocking your Airbnb is often better. Stick to the essentials and make sure there’s plenty of room for guests to store their personal items.

Keep an eye on your Airbnb inventory checklist template—if something hasn’t been used or needed in several months, consider removing it. This can help your space feel more open and inviting.

Luxury Touches: Going the Extra Mile

Once you’ve got the basics covered, think about adding some luxury touches to your Airbnb inventory. These don’t have to be expensive but can significantly enhance the guest experience.

• Welcome Basket: A small welcome basket with snacks, local treats, or a bottle of wine is always a nice surprise.
• High-Quality Bedding: Invest in good quality sheets and pillows. Guests notice (and appreciate!) soft linens.
• Bathrobes and Slippers: If you want to take it to the next level, providing bathrobes and slippers gives a spa-like feel to your rental.
• Local Guide: Include a personalized guidebook with recommendations for local restaurants, attractions, and hidden gems. It’s thoughtful and helps guests explore the area.

How an Airbnb Inventory Checklist Affects Reviews

Reviews can make or break an Airbnb host. One of the easiest ways to guarantee glowing reviews is by ensuring guests have everything they need during their stay. A comprehensive Airbnb inventory checklist ensures that guests are never left wanting. No one likes to run out of toilet paper or discover there’s no coffee in the morning.

When guests feel cared for and find everything they need at their fingertips, they’re more likely to leave positive feedback. It also reduces the chances of complaints about cleanliness or missing amenities, which can otherwise tarnish your reviews.

Make Your Airbnb Stand Out

In the competitive world of Airbnb, standing out means offering a seamless, comfortable, and memorable experience for your guests. A well-thought-out Airbnb inventory checklist is the backbone of that experience. It ensures your space is fully equipped, well-maintained, and ready to welcome guests at any moment.

By taking the time to create a detailed Airbnb inventory checklist template, you can simplify your hosting process, reduce stress, and ensure every guest walks away happy. Plus, it’ll save you time and energy in the long run.

So, grab that checklist and start ticking things off. Your future self (and your guests) will thank you!